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| Motion Date | Motion # | Res. # | Motion Description |
|---|---|---|---|
| 2023-06-01 | 2023-10 | None | Adopted the FY 24 Library Operating Budget. Vote: Unan |
| 2023-05-04 | 2023-03 | None | A. Approved February 2, 2023 Board Meeting Minutes
B. Accepted and Filed 3rd Qtr. Analysis of Patron Count Data
C. Accepted and Filed 3rd Qtr. Community Impact Measures for FY 2023.
D. Accepted and Filed 3rd Qtr. Incident Report for FY 2023
E. Accepted and Filed 3rd Qtr. Work Plan for FY 2023
F. Accepted and Amended the FY 23 Library Operating Budget to include funds awarded from the California Library Services Act offered through the Pacific Library Partnership in the amount of $13,998.
G. Accepted and Amended the FY 23 Operating Budget to include donations in support of library services and spaces from the Friends of the Santa Cruz Libraries’ various Chapters totaling $10,362.12.
H. Accepted and Amended the FY 23 Library Operating Budget to include payment from the County of Santa Cruz for the Library’s support with the In Home Supportive Services (IHSS) workshops, in the amount of $10,250.
I. Approved Naming Rights Gift Agreements for Garfield Park Branch Library and Amended the FY 23 Library Operating Budget in the amount of $5,000.
J. Amended the FY 23 Library Operating Budget to increase professional services for legal services in the amount of $60K.
K. Accepted and Adopted updated Policy #360 Circulation.
L. Accepted and Filed Library Sales Tax Revenue Update for 3rd Qtr. FY 2022-23.. Vote: Unan |
| 2023-05-04 | 2023-04 | None | Reviewed and approved the FY 2024 Strategic Communications Plan.. Vote: Unan |
| 2023-05-04 | 2023-05 | None | 1. Approved a 6 months pilot at the Capitola Branch Library at the cost of $10,000 to be added to the final FY24 Library Operating Budget.
2. Accepted the Proposed FY24 Library Operating Budget and to return with edits for the final approval of the Library Operating Budget.. Vote: Unan |
| 2023-05-04 | 2023-06 | None | Rejected the liability claim of: Victoria Lawson.. Vote: Unan |
| 2023-05-04 | 2023-07 | None | Approved an annual merit increase of 5% for the Library Director effective January 3, 2023.. Vote: Unan |
| 2023-02-02 | 2023-01 | 2023-001 | A. Resolution Re-authorizing the Library Joint Powers Authority to Continue Remote Teleconference Meetings Pursuant to Assembly Bill 361.
Staff Recommendation: Adopt Resolution No. 2023-001 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361.
B. Consider the November 10 and December 15, 2022 Board Meeting Minutes
Staff Recommendation: Approve the November 10 and December 15, 2022 Board Meeting Minutes
C. Analysis of Patron Count Data. 2nd Qtr. Report FY 2023
Staff Recommendation: Accept and File Analysis of Patron Count Data from October to December 2022
D. Community Impact Measures for 2nd Qtr. FY 2023
Staff Recommendation: Accept and File 2nd Qtr. Community Impact Measures for FY 2023 (p.26-32)
E. Financial Report for 2nd Qtr. FY 2023
Staff Recommendation: Accept and File Financial Report for 2nd Qtr. FY 2023.
F. Incident Report for 2nd Qtr. FY 2023
Staff Recommendation: Accept and File 2nd Qtr. Incident Report for FY 2023
G. Work Plan for 2nd Qtr. FY 2023
Staff Recommendation: Accept and File 2nd Qtr. Work Plan for FY 2023
H. Budget Adjustments for FSCPL Donation and Richardson Trust
Staff Recommendation: 1). Accept and amend the FY 23 Operating Budget to include donations in support of library services from the Friends of the Santa Cruz Libraries totaling $125,000. 2). Accept and amend the FY 23 Operating Budget to include an increase in bequest funds from the Richardson Trust in support of library materials in the amount of $ $7,459.
I. Budget Adjustment for Grant Funds Awarded
Staff Recommendation: Accept and amend the FY 23 Operating Budget to include grant funds awarded from the California Library Connect Program offered through the California State Library in the amount of $114,625.17.
J. Revenue Estimate for FY 2022-23 and FY 2023-24
Staff Recommendation: Approve the revised revenue estimate for Fiscal Year 2022-23 and preliminary revenue estimate for Fiscal Year 2023-24.
K. Library “Electric Vehicle (EV)” Stations
Staff Recommendation: Review and File
L. Display Policy #305
Staff Recommendation: Adopt Policy #305 Display. Vote: Unan |
| 2023-02-02 | 2023-02 | None | Elect Chair and Vice Chair for 2023 - County of Santa Cruz and City of Capitola respectively.. Vote: Unan |
| 2022-12-15 | 2022-020 | 2022-005 | Adopted Resolution No. 2022-005 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361. Vote: Unan |
| 2022-12-15 | 2022-021 | None | Approved the award of the contract to Innovative, Chandler, Arizona, (LIB2311) for an amount not to exceed $254,351.78 over three years to furnish, install and maintain the Polaris Integrated Library System (ILS) beginning April 1, 2023, and ending March 31, 2026, with two, one-year options to extend with the same terms and conditions and authorize the Library Director to sign the contract approved by the City Attorney. Vote: Unan |
| 2022-11-10 | 2022-018 | 2022-004 | RESULT: APPROVED CONSENT CALENDAR
A. Adopted Resolution No. 2022-004 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361
B. Approved the August 4, 2022 Board Meeting Minutes
C. Accepted and Filed 1st Qtr. Community Impact Measures for FY 2023
D. Accepted and Filed 1st Qtr. Financial Report for FY 2023
E. Accepted and Filed 1st Qtr. Incident Report for FY 2023
F. Accepted and Filed 1st Qtr. Work Plan for FY 2023
G. Approved and Filed the updated list of filers under the Library’s Conflict of Interest Code
H. Accepted and Filed the Library Sales Tax Revenue Update 1st Qtr. for FY 2023
I. Accepted and Amended the FY 23 Operating Budget to include grant funds awarded from the Pacific Library Partnership in the amount of $12,000 and CA State Library in the amount of $20,000 to the Santa Cruz Public Libraries
J. Accepted and Amended the FY 23 Operating Budget:
a. …To remove the previously adopted transfer-out for future vehicle replacement savings in the amount of $54.999.
b. …To include the transfer-in of funds in the amount of $28,500 from the Vehicle Replacement fund to help fund the two new vehicle replacement purchases.
c. …To include two vehicle replacement purchases in the amount of $83,499.. Vote: Unan |
| 2022-11-10 | 2022-019 | None | Approved
1. Library Closure Schedule for the remainder of 2022
2. Library Closure Schedule for the 2023 calendar year
3. Eliminate Policy #108 – Library Closure Policy. Vote: Unan |
| 2022-11-10 | 2022-016 | None | Adopted Annual Meeting Schedule for 2023.. Vote: Unan |
| 2022-11-10 | 2022-017 | None | Accepted and Filed SenSource’s People Counting Statistics for 1st Qtr. FY 2023.. Vote: Unan |
| 2022-08-04 | 2022-013 | 2022-003 | A. Adopted Resolution No. 2022-003 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361
B. Approved the June 2, 2022 Board Meeting Minutes
C. Accepted and Filed 4th Qtr. Community Impact Measures for FY 2022
D. Accepted and Filed 4th Qtr. Financial Report for FY 2022
E. Accepted and Filed 4th Qtr. Incident Report for FY 2022
F. Accepted and Filed 4th Qtr. Work Plan for FY 2022
G. Approved Sole Source Vendor list for purchases made which exceed $100,000 annually.
H. Approved the Santa Cruz Public Libraries Joint Powers Authority response to the findings and recommendations in the 2021-2022 Grand Jury report, “How a Community Center Became a Library: The Transformational Power of Measure S Funds,” and request the Chairperson to forward the responses to the Presiding Judge with a copy to the Grand Jury.
I. Approved additional MOE revenues, adjusted sales tax projections, and expenditure additions to the FY 23 Library Operating Budget.
J. Approved Closure for All Staff Training Day on Thursday, October 13, 2022
K. Accepted and filed Policies #307, #308, and #311. Vote: Unan |
| 2022-08-04 | 2022-014 | None | Approved Classification changes and the expenditure to the FY 23 Library Operating Budget. Vote: Unan |
| 2022-08-04 | 2022-015 | None | Approved the addition of 8.5 FTE Library Assistant II positions, and the reduction of the temporary budget for FY 23 and asked staff to return at the next meeting with a revised budget to see the overall impact. Vote: Unan |
| 2022-06-02 | 2022-010 | None | A. Approved the May 5, 2022 Board Meeting Minutes
B. Approved Policy #109 Display of Commemorative Flags
C. Approved the License Agreement between the County, Library and PG&E for a Community Resource Center at Felton Library
D. Approved the Transfer of Unused Capital Funds totaling $324K from the Operating Budget to the Library’s Capital Funds Account
E. Accepted and Amended the FY 22 Operating Budget to include a donation made from the Friends of SCPL in the amount of $18,257 for the Purchase of Furniture for the Branciforte Branch Library’s Children’s Room
F. Accepted and Amended the FY 22 Operating Budget to include donations in Support of Library Services from the Friends of SCPL totaling $53,590
G. Approved the Transfer of the Remaining Funds in the Amount of $1,300 from Fund 960-Felton Library Replacement to Fund 951-Library Operating Budget. Vote: Unan |
| 2022-06-02 | 2022-011 | None | Adopted the Revised Annual Meeting Schedule for 2022. Vote: Unan |
| 2022-06-02 | 2022-012 | None | Adopted the FY 2023 Library Operating Budget. Vote: Unan |
| 2022-05-05 | 2022-006 | 2022-002 | APPROVED CONSENT CALENDAR, Items 8 A – H. Pulled Items 8 I and J and moved to Item 9
A. Adopted Resolution No. 2022-002 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361.
B. Approved the April 7, 2022 Board Meeting Minutes
C. Accepted and Filed 3rd Qtr. Financial Report for FY 2021-2022
D. Accepted and Filed 3rd Qtr. Incident Report for FY 2021-2022
E. Accepted and Filed 3rd Qtr. Work Plan for FY 2021-2022
F. Accepted and Filed 3rd Qtr. Community Impact Measures for FY 2021-2022
G. Accepted and Filed Library Sales Tax Revenue Update for 3rd Qtr. FY 2021-2022
H. Accepted the Bachmanova Art Frame donation for placement at the Capitola Library from June 1, 2022, through August 31, 2022.. Vote: UNAN |
| 2022-05-05 | 2022-007 | None | Moved to Display the Progressive Pride Flag through the month of June 2022 and ask the LAC (Library Advisory Commission) to evaluate the topic and return to the LJPA with a final policy by the end of the year.. Vote: UNAN |
| 2022-05-05 | 2022-008 | None | Approved Policies
#309 Gift Policy and Gift Agreement
#310 Gift Policy – Works of Art
#315 Meeting Room Policy
#315 Meeting Room Policy – Addendum
#403 Library Naming Policy
Policy Renewal Schedule
Policy #109 Commemorative Flag Policy to be taken back to LAC’s meeting on May 16th, 2022 for further discussion.. Vote: UNAN |
| 2022-05-05 | 2022-009 | None | Accepted the Proposed FY 2022/2023 Joint Powers Authority (JPA) Budget and recommended placing the approval of the final budgets on the June 2022 JPA agenda.. Vote: UNAN |
| 2022-04-07 | 2022-003 | 2022-001 | A. RESULT: APPROVED CONSENT CALENDAR, Items 8 A – E. Pulled Item 8 F and moved to Item 9
A. Adopted Resolution No. 2022-001 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361.
B. Approved the February 3, 2022 Board Meeting Minutes
C. Accepted and Filed Branch Library Naming Rights Gift Agreements.
D. Accepted and Amended the FY 21/22 Operating Budget to include the following grants awarded to the Santa Cruz Public Libraries:
1. Cultivating Racial Equity and Inclusion Grant: $5,000
2. Workforce Partnership Initiative Project Grant: $15,000
3. Book to Action Grant: $5,791
4. CA Library Services Act (CLSA) Distribution: $12,135
5. Lunch at the Libraries: $4,800
6. Boulder Creek High Speed Broadband: $8,362
E. Accepted and Amended the FY 21/22 Operating Budget to include donations in support of library services from the Friends of the Santa Cruz Libraries totaling $56,090. [. Vote: UNAN |
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